Information for Representatives of National Delegations
Athlete Delegation Liaison
About Athlete Delegation Liaison
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To ensure effective delivery of information from the LOC, a Liaison will be assigned to each National Athlete Delegation during the Games Time.
- Each Liaison will accompany the Representatives of National Delegations. In principle, one Liaison will be assigned per country/region.
- The language of each Liaison will be English, French, Spanish, Portuguese, Chinese, German, or Arabic, as allocated by the LOC. (Japanese support is also available.)
※While LOC will try to accommodate language preferences of each countries, please note that it may not always be possible to assign a Liaison in the first-choice language.
| Assignment Period |
From Friday 14 November to Wednesday 26 November 2025, between 08:00 and 20:00 |
| Accompanying Locations |
Competition venues, Deaflympics Square, Competition venue shuttle buses, and other official Games-related facilities (within the Tokyo metropolitan area only). |
| Meeting Point | The initial meeting between the Liaisons and the Representatives of National Delegation will, in principle, take place at the Deaflympics Square. The Liaisons and the Representatives of National Delegation can meet at the Chef de Mission Meeting held at the Deaflympics Square on 14 November. (See below for details of the Chef de Mission.) |
Information for Athlete Delegations
- During the Games Time, the LOC will provide various information and updates with Athlete Delegations.
- Information will be sent to the email address in the format (Country 3-letter code)@ciss.org.Please ensure that this email account can be accessed and checked regularly during the Games Time.If you need any help for checking information from the LOC, your assigned Liaison will provide assistance.
Survey on Athlete Delegation Liaison
- To ensure smooth matching between each athlete delegation and the Liaisons, please provide information about the Representative of National Delegation in advance.
- Before submitting your response, please review the Regulations on the Handling of Personal Information available in the form below, and complete the form by the specified deadline.
- As a communication tool between the Representatives of National Delegation and the Liaisons, we are planning to use the messaging application'WhatsApp'.
※We are currently considering allowing contact between the Liaisons and Representatives of National Delegation prior to your arrival in Japan.
Pre-Assignment Survey Form for Liaison Officers
URL：https://camail.knt.co.jp/form/pub/knt_ecc4/tokyo2025_deafl
Response deadline：Deadline has passed. Please response ASAP.
Pre-Assignment Survey Form for Liaison Officers QR code
Notes and Instructions Regarding Athlete Delegation Liaison Officers
- Liaison Officers are not International Sign interpreters . Communication will be conducted through spoken/written languages or via translation devices and other tools.
- Athlete Delegation Liaison Officers are assigned solely to provide support related to the Games.They cannot respond to or accompany delegations for matters unrelated to the competition, such as personal or private requests (e.g., sightseeing).
- It is strictly prohibited to ask for or exchange personal contact details with your Liaison Officer.
- Delegations must not request Liaison Officers to handle or deliver any goods or money.
- Do not contact Liaison Officers outside their assigned working hours.
If you need to contact the LOC outside of these hours, please contact the following email address:
Email address： support(at)deaf2025tokyo.info
If the above email address is unavailable, please contact OPM-contact(at)deaf2025.jp .
To prevent spam, the email address is partially modified.
When sending an email, please replace (at) with @.
Chef de Mission Meeting
Chef de Mission Meeting Overview
- This meeting is held for Representatives of National Delegations to share information, raise issues and concerns, and seek solutions regarding operations and services.
- A question-and-answer (Q&A) session is scheduled for the latter part of each meeting.
Date and time
Explanations from ICSD, Opening Ceremony (announcements and transport),
Delegation Transport to Competition Venues, and other various service details.
Venue
Centre Building, Room 101, National Olympics Memorial Youth Centre
（Inside Deaflympics Square）
3-1 Yoyogi-Kamizonocho, Shibuya-ku, Tokyo 151-0052
Notes
If you cannot receive the items at the meeting, please collect them as follows:
- Handover Times：Friday 14 November, 13:00-18:00(1pm-6pm) ; Saturday 15 November to Thursday 27 November, 09:00-18:00 (9am-6pm)
- Handover Location：International Exchange Building, Second Meeting Room, National Olympics Memorial Youth Centre (Diploma collection point)
Scene from the Chef de Mission Seminar last November
Meeting materials
- Materials for the First Chef de Mission Meeting（PDF: 2.2MB）
- Materials for the Second Chef de Mission Meeting（PDF: 1.3MB）
Athlete Delegation Enquiry Desk
About Athlete Delegation Enquiry Desk
Delegation Enquiry Desk will be located in the Deaflympic Square during the Games Time. For any enquiries, please feel free to visit the desk.
Athlete Delegation Enquiry Desk
Opening period：11/14（Fri）to 11/26（Wed）8:00-21:00
*11/27（Thu）8:00 - 20:00
Location：At the entrance of Room102, Centre Building 1st floor, National Olympics Memorial Youth Centre
（Deaflympics Square）
Address：3-1 Yoyogi-Kamizonocho, Shibuya-ku, Tokyo 151-0052
For enquiries out of opening hours of the enquiry desk, please contact us via the email below.
Email address：support(at)deaf2025tokyo.info
To prevent spam, the email address is partially modified.
When sending an email, please replace (at) with @.
In addition, Sports Information Centre will be located next to the enquiry desk which will provide information related to the Sports such as Competition schedules, Results etc. Please feel free to visit the desk as well.
Other information
Application for the Use of Video Materials [Updated 14 November]
If you wish to use video materials related to the 25th Summer Deaflympics Tokyo 2025 competition video distribution , please review the following and then apply:
- 25th Summer Deaflympics Tokyo 2025 Standards for the Use of Video Materials in Competition Video Distribution（PDF: 313KB）
- 25th Summer Deaflympics Tokyo 2025 Guidelines for Administrative Procedures for the Use of Video Materials in Competition Video（PDF: 662KB）
Submission
・Application for the Use of Video Materials（ Excel、PDF ）
Please download the competition footage from the provided storage site and use it accordingly.
After you have used the Video Materials , please submit a usage report form by email.
Submission deadline : within 14days after Broadcast
Submission
Video Materials usage report form ( Excel、PDF )
Submission deadline : within 14days after Broadcast
Deaflympics Preparation and Operation Office, General Affairs Division, Public Relations Group
Email Address：media(at)deaf2025.jp
As a countermeasure against spam mail, we have partially changed the description of the e-mail address.
please replace (at) with @.
Opening Ceremony Delegation Participation & Delegation Participation in the Parade of Athletes [Updated 15 November]
Parade of Athletes and Number of participants at the opening ceremony .
Notice to Delegation Media Members [Updated 10 November]
Information on "Receiving Your ID Card and Media Bib", "Notice regarding photos/videos", and "Interview room information " is available on the Media page.
Please inform the Delegation Media Members.
Rules for Displaying Banners and Flags
Games Service Guide for CdM
In conjunction with the Chef de Mission Seminar scheduled for November 2024, we have prepared the "Games Service Guide for CdM", which comprehensively covers the Games Information and operational details.
Inquiries
For any enquiries immediately before and during the Games Time, please contact us via the email address below.
Operations Management Group（Local Organising Committee）
Email address：support(at)deaf2025tokyo.info
This email account will be available for enquiries until 26 November.
If the above email address is unavailable or if you are contacting us after 27 November, please contact OPM-contact(at)deaf2025.jp.
To prevent spam, the email address is partially modified.
When sending an email, please replace (at) with @.
